The usual problem
An annual day, sports day, college fest or convocation produces thousands of photos of hundreds of students. They usually reach parents and students as a Google Drive link in a class WhatsApp group: everyone sees everyone's children, nobody can find their own photos without scrolling, and the link keeps travelling long after the event.
How a face-search gallery fixes it
- The photographer, or the institution's media team, uploads the event once, organised into folders such as Performances, Prize distribution and Sports.
- The school or college shares one link or QR code with the PIN through its usual channel: the app, the circular or the class group.
- A parent or student opens it, takes a selfie and sees only the photos they appear in.
- The institution's staff use a separate full-access PIN to see and download everything.
Privacy settings for institutions
| Concern | What to do |
|---|---|
| Families should see only their own child | Turn off "Let guests browse all photos". Photos stay blurred until a selfie matches. |
| Nobody should search with another child's picture | Turn off "Allow choosing a selfie from the phone" so only a live selfie works |
| The link may be forwarded | Keep the PIN out of public posts, and regenerate it if needed |
| The institution needs everything | Share the full-access PIN only with staff |
| Collecting contact details | Leave the check-in form off unless the institution has a reason to collect it |
Face data on VowPix is used only inside that event's gallery, is never used to train AI models, and can be deleted on request. The face scan is meant for people aged 18 or over, and anyone younger needs a parent's or guardian's consent, so in schools a parent does the scan with their child, or the institution shares photos through full access. Read the biometric consent policy before you roll it out.
Where it is used
- School annual days, sports days and graduation ceremonies
- College fests, cultural nights and convocations
- School and college trips, where every student wants their own photos from several days
- Coaching institutes and academies holding award functions
Frequently asked questions
Do parents need to install an app?
No. The gallery runs in the phone's browser from a link or QR code.
Can a parent find all the photos of their child?
Yes. A parent can take their own selfie to find family photos, or the school can share specific folders or full access with parents when that is appropriate.
Can students see each other's photos?
Only if the institution allows browsing. With browsing off, each person sees only the photos their selfie matches.
Can the gallery be taken down after a few weeks?
Yes. The photographer can unpublish the gallery or delete the event at any time.